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NC State University 
Packapalooza™

Vendor Registration

Vendor Registration is Live for 2024

We consider all entities, including NC State departments and student organizations, a “vendor”. Each 10×10 space comes with a table and two chairs as part of the registration.

Rates

  • Vendors
    • Food vendors – $400 – ALL of our food and drink vendor spaces are FULL. We are no longer accepting food/drink vendor registrations. Check back next year.
    • Non profit – $100
    • For profit – $150
    • NC State campus departments, affiliates, and student organizations – $0
  • Miscellaneous (these charges also pertain to NC State-affiliated vendors)
    • Tent – $100
    • Extra Table – $15

Fee Payment

  • All vendors will be emailed an invoice if fees apply to their application. All invoices include payment instructions via credit card, check, or money order made payable to NC State University. No cash is accepted for Packapalooza fees.
  • Payment Due Date:
    • Non-Food Vendors: All payments are due within 30 days of registration confirmation or by Friday, August 16, 2024, by 5 p.m. EDT, whichever comes first.
    • Food Vendors: All payments are due within 30 days of registration confirmation or by Friday, August 2, 2024, at 5 p.m. EDT, whichever comes first.
  • NC State Campus Affiliates: Utilize the IDT system to make payments.

Important Dates

  • Online registration submissions for food vendors is CLOSED.
  • Payment of all applicable fees for food vendors is due within 30 days of registration confirmation OR by Friday, August 2, 2024, whichever comes first.
    • The registration fee of $400 (including electricity) does NOT cover the cost of processing with Wake County Environmental Services. For those food vendors that need to be inspected, there will be an additional $75 fee.
  • Online registration submission closes for all non food/drink vendors: Friday, August 9, 2024, at 11:59pm. Additional requests (tent, table, chairs) deadline based on availability. 
  • We will contact each confirmed organization with their specific assignments: the week of August 19, 2024.  
  • Payment of all applicable fees for non-food vendors is due within 30 days of registration confirmation or by Friday, August 16, 2024, at 5pm if the event is less than 30 days from your submission.

Event Day Setup

  • Vendors must arrive at Packapalooza by 12:30 p.m. No vehicles will be permitted on the street after 12:30 p.m.
  • All vendors must be set up for Packapalooza by 1:30 p.m.
  • The event starts at 2 p.m.
  • All non-food vendors should remain at Packapalooza until at least 6 p.m. All food vendors should remain at Packapalooza until at least 9 p.m. Departing the event before these times may result in improper vendor attendance recorded.

Vendor Space Assignment

Vendors will be assigned to their specific space the week before Packapalooza. Limited information about placement will be available until then.

Event Maps and Directions

Vendors are advised to download the Packapalooza app after July 1. The app will contain the most up-to-date information regarding the event, including maps and more.

Tent and Table Placement

  • All tents and tables must stay within the vendors’ dedicated space(s).
  • Hillsborough Street merchants must not allow their event-day setup to impede on the sidewalk in front of their establishments.

NC State Trademark Usage

  • All use, sale, or promotion of items related to or including NC State trademarks, names, logos, mascots, or other related graphics must comply with NC State trademark policy. See more on trademark policy here.
  • Staff members from NC State University will be monitoring trademark compliance at Packapalooza™.
Vendor application

Questions, comments, and concerns can be sent to our team at packapalooza@ncsu.edu.